Diseñe una sala que se adapte a su evento [Ideas de diseño]

Consejos de la industria que debe saber

Event planners know that the design and setup of a room can have a profound impact. Therefore, rooms should be arranged and altered as needed to accommodate different types of events. If people are comfortable, they will have more fun, stay longer, and recommend your venue for future events.

Here are some tips on how to set up a room for two of the most common events — banquets and panel discussions.

Table Layouts for Banquets and Dinner Parties

Al planificar su cena, tenga en cuenta el flujo de la sala. Es importante que el personal de servicio pueda acceder a las mesas sin interrumpir a los invitados y que los asistentes puedan entrar y salir de sus mesas con facilidad.

For this reason, among others, round tables are often preferred to long rectangles. Compare these two event table setups and you’ll see why.

Event Setup Option 1 – Rectangular Tables for Banquets

Long rows of rectangular tables are a typical table setup for events like banquets and dinners held by community centers and small organizations. Also known as “family style dining,” this banquet layout option is thousands of years old. Although common, this setup doesn’t provide the best use of the space or offer the best experience for guests.

Due to the layout of the tables and sillas de banquete, guests can only talk to those seated directly in front of or next to them, or to the few guests on either side of them. It’s also difficult for guests to talk with those seated at other tables or even those seated further down the table. 

Navigating between tables is difficult for guests and serving staff because they must walk all the way to one end of one table before crossing to another row and then walking up the row to the desired location.

Those who have attended dinners with this room setup likely remember it being noisy and difficult to hear the person sitting across the table. That’s partially because everyone is facing one of two directions, so conversation isn’t dispersed throughout the room. The placement of the banquet tables is also not ideal because those at the back of the room must walk a long way to get to the food.

Despite the disadvantages, rectangular tables are still a popular banquet setup and are often used as the head table at formal events and wedding dinners. When honored guests are seated at rectangular tables, they are often only seated on one side of the table, facing the rest of the guests.

Event Setup Option 2 – Round Tables for Banquets

Una configuración más práctica utiliza mesas redondas espaciadas por toda la sala. De esta manera, los invitados pueden conversar con todos en su mesa (hasta 10 personas) en lugar de solo con unas pocas personas.

It’s also easier for guests to mingle with those at other tables, and for banquet staff to serve the guests. In this room layout, the banquet tables are also more easily accessible to everyone in the room, especially if the food is put against a center wall instead of at one end.

In addition, dinner conversation will be easier with all the guests seated at a particular table. Everyone can talk across the table to each other. In addition, the room will be less noisy and because people are facing in several different directions, allowing the sound to be dispersed throughout the room.

CONSEJO PROFESIONAL:

To make the most of a round banquet table layout, ensure there are at least four feet between each table to allow guests to move about the room comfortably. There should be 24 inches of open space behind each chair when it’s pushed out so that guests and serving staff can move freely without bumping the backs of chairs.

HECHO DE LA DIVERSIÓN:

Las mesas redondas a menudo ocupan la misma cantidad de pies cuadrados por persona que las mesas rectangulares. Una mesa redonda de 60" normalmente tiene capacidad para 8 personas, al igual que una mesa rectangular de 30"x96", y ambas ocupan aproximadamente 20 pies cuadrados.

Meeting Room Setup Styles for Conferences & Panel Discussions

If your event includes a panel of experts, you want to ensure they can address each other while still being visible to the audience. That’s why we recommend a unique table and seating setup for this type of event.

Setup Option 1 – Panels

Muchas organizaciones organizan paneles de discusión con los oradores sentados en línea recta frente a la audiencia. Esto dificulta que los panelistas se vean entre sí y la mayoría pasan la discusión girados hacia un lado o hacia el otro en lugar de mirar hacia la audiencia. Este formato también requiere que el moderador se siente en un extremo o en el otro, lo que le dificulta ver a todos los panelistas.

Setup Option 2 – Panels

A better option is to put three tables in a U shape so that the panelists can talk directly to one another and still be visible to the audience. This setup might also put speakers at ease and help them feel like they are having a discussion or meeting with each other rather than being put on display. This also enables the participants to see the moderator better. The moderator can walk freely around the tables, stand to one side, or even stand in the middle of the tables.

CONSEJO PROFESIONAL:

Si tiene la capacidad técnica, coloque una cámara en el centro de las mesas y reproduzca video en tiempo real en una pantalla para que los miembros de la audiencia en la parte de atrás puedan ver las expresiones faciales de los oradores.

What if you want to use round tables at a panel discussion? Use cabaret seating.

Event Furniture That Suits the Best Event Layout Ideas

These tips can help you select the right event furniture for your venue and design room layouts that make your events more successful than ever.

If your event furniture isn’t setting the right mood or accommodating the room layout your events require, maybe it’s time for an upgrade. Shop high-quality, customizable event tables, sillas de banquete, and even dance floors from MityLite.